Agency Maison

PLANNING THE ULTIMATE COMPANY HOLIDAY PARTY

Headline sentence about the case study

BACKGROUND

PLANNING THE ULTIMATE COMPANY HOLIDAY PARTY

At Agency Maison, we’ve spent the last ten years perfecting the art of lifestyle management for some of the most high-profiled and discerning clients in the world. Through these real-world client interactions, we’ve not only delivered over $15 million in bespoke services but have also fine-tuned our app and business model to address the unique and complex challenges our clients face. Our commitment to excellence and innovation has allowed us to craft a service that goes beyond expectations, providing a seamless and highly personalized experience tailored to the needs of our elite clientele.

CLIENT OVERVIEW

Our client, a company renowned for its lively, dynamic, and vibrant social media presence, with revenues at $100mm daily, aimed to host a holiday party that would be nothing short of spectacular. The goal was to craft an unforgettable event that not only embodied the company’s spirited brand ethos but also offered an exceptional experience where team members could connect, celebrate their achievements, and anticipate the future with excitement.

CHALLENGE

We designed a holiday party that would surpass the expectations of a team used to the highest standards in both their work and personal lives. The event needed to encapsulate the energy and vivacity of the company while also fostering a deep sense of camaraderie and celebration. This meant that every detail—from the choice of venue to the entertainment and overall atmosphere—had to be meticulously planned and executed to perfection.

STRATEGY & EXECUTION

Venue Selection:

Choosing the Perfect Setting:

To capture the essence of Austin, TX, while offering a laid-back, authentic experience, we selected the iconic Franklin Barbecue as the venue. This choice perfectly blended the timeless charm of Texas barbecue with a versatile open-concept space, allowing for creative freedom in transforming the venue into a holiday wonderland. The result was a setting that felt both local and luxurious, perfectly aligned with the company’s vibrant personality.

Curated Decor:

To enhance the venue’s warm, picnic-style atmosphere, we meticulously planned the decor with whimsical touches like festive photo booths, Christmas stockings, and an abundance of stocking stuffers scattered throughout the space. The theme was a playful "Minute to Win It Christmas," featuring popular games like Christmas Tree Stack, Elf Toss, and Cookie Face. The decor was a magical fusion of holiday cheer and backyard barbecue, creating an environment that was both enchanting and inviting.

Custom Creations

To elevate the backyard barbecue vibe, we brought in a master mixologist to craft signature cocktails inspired by the holiday season. These bespoke drinks added a unique, personalized touch to the evening, with options designed to delight every palate, from classic holiday flavors to innovative new concoctions.

Music to Set the Mood:

A top Austin DJ was hired to keep the energy high throughout the event, spinning holiday classics with a modern twist. The music created a sophisticated yet festive ambiance that perfectly matched the spirit of the evening.

Engaging Experiences:

To ensure guests were fully immersed in the celebration, we incorporated several interactive experiences. A custom photo booth with festive Christmas props and a virtual reality station transported guests to winter wonderland-themed environments. These activities were designed to spark joy, foster interaction, and create lasting memories for everyone in attendance.

Recognition and Awards:

Midway through the evening, we held a special awards ceremony to honor team members who had gone above and beyond throughout the year. Personalized trophies and gifts were presented, celebrating individual achievements and reinforcing the company’s commitment to putting its employees first.

PERSONALIZED TOUCHES

Attention to detail

Personalized Touches:

Each guest was sent home with a beautifully wrapped gift, thoughtfully curated to reflect the generosity and care that the company is known for. These gifts were more than just tokens; they were a reflection of the company’s gratitude and appreciation for its team.

Seamless Coordination:

From the initial planning stages to the night of the event, a dedicated member of the Agency Maison team managed every detail with precision. This included coordinating with vendors, managing timelines, and ensuring the event flowed smoothly from start to finish, leaving nothing to chance.

Outcome

The company holiday party was an overwhelming success, garnering rave reviews from all who attended. The meticulous planning and flawless execution ensured that every aspect of the event reflected the brand’s commitment to excellence, creating an experience that left a lasting impression.

Client Budget to execute event $750,000 - delivered 12% under budget.

OUTCOME

This holiday party not only reinforced Agency Maison’s reputation as a leader in event planning but also demonstrated our ability to create extraordinary experiences that resonate deeply with even the most discerning audiences. By blending sophistication with warmth and adding a dash of playful energy, Agency Maison crafted a holiday celebration that will be cherished for years to come.